Licences

The University holds licences from:

• The Copyright Licensing Agency (CLA)
• Newspaper Licensing Agency (NLA)
• Educational Recording Agency (ERA)
• The Open University
• Design and Artists Copyright Society
• Ordnance Survey
• Office of Public Sector Information (Parliamentary and Crown copyright)
• Numerous commercially produced databases

The CLA HE Photocopying and Scanning Licence is particularly important because it authorises both:

• The production of multiple photocopies of extracts from a large number of published books and journals
• The digitisation of extracts for inclusion in course collections in a secure electronic environment.

Whilst this allows us to exploit print materials legally in a way which was not previously possible, the licence does have its limitations. The main features of the scanning aspects are as follows:

• The material must be owned by the University
• Only limited extracts may be scanned – 1 chapter per book or 1 journal article per issue, or 5% of either whichever is the greater
• Only designated persons may scan material - currently staff in LLR’s DSD team – no other staff in the University are authorised to create scanned extracts for distribution to students unless they own the copyright in the work being scanned.
• Each extract must have a copyright notice attached (the wording is laid down by the licence)
• All scanning, including module information, must be reported to the CLA.
• Certain types of materials are specifically excluded from the licence, notably, newspapers and music
• Certain specific publishers and titles are excluded from the licence.

International repertoire exchange agreements with other countries permit us to copy from foreign magazines, books and journals. As of December 2009 materials published in the following countries may be scanned:

• Australia
• Canada (including Quebec)
• France (see the exclusion list)
• Ireland
• South Africa (see the exclusion list)
• Spain
• Switzerland (see the exclusion list)
• USA (see the exclusion list)

The efficient and effective administration of this licence is particularly important as the CLA will almost certainly carry out an audit. LLR have taken on the role of obtaining, recording and reporting the scanned extracts. If you wish to take advantage of this licence and make reading list materials available in digital format please contact us.

Lots more information, including the actual licence, exclusion lists and the CLA’s own guidelines may be found on the higher education pages of the CLA website.