Academic Registry

Academic Registry uphold policy and processes concerning student administration and manage key corporate events including Enrolment, Examinations and Graduation.

Academic Registrar - Mike Ratcliffe

Responsible for the overall management of the Academic Registry. This department is both the Business Lead and the Sponsor for various projects across the University.

Student Records

This team have ownership of the Student Records system and are responsible for all related data quality, working closely with other professional services to write, develop and maintain administrative processes and procedures relating to the Student Records system and other associated systems. The team have responsibility for UKVI compliance and manage the University licence to sponsor international students. In addition, the student records team are also responsible for the Higher Education Achievement Record (HEAR) and HEDD verification systems, Council Tax reporting, medical reporting, E-Arch processing, Course Start Dates and Police Requests.


This team comprises of both campus based and systems timetabling teams. The Timetabling Systems Team has responsibility for leading institutional Timetabling Systems, monitoring timetable data quality and adherence to the Timetabling Procedure and Guidelines document. To ensure smooth running of timetabling procedures, training, sharing of best practice and technical assistance is an internal responsibility within this team in liaison with the Timetabling System supplier and other key professional services. The Campus Timetabling Teams have the responsibility for operational management and delivery of timetables. We work closely with Schools and alongside other University departments to schedule space across the University. Specifically, we maintain a strong relationship with the Estates Space Planning team to inform decision making.

This team also holds the responsibility for completing scheduling of main exams periods for half year and summer examinations with the Academic Registry Examinations Team.


This team are responsible for the central co-ordination of administration for the delivery of Half Year, Main and Resit examinations, working closely with the Academic Registry Timetabling team. We work closely with the Schools to ensure students with Personal Exam Plans (PEPs) have their provisions in place for the necessary assessments. In addition, the team also administers approximately 300 examinations per year outside of these periods at the request of the Schools as well as managing the development, training and appointment of a pool of approximately 170 Invigilation staff.


The team manages the end-to-end process for the University's graduation ceremonies taking place in Summer and Winter from planning attendance and managing ticket sales, through to production of the ceremonial brochures and event management on the day. We create and produce over 8,000 certificates per year for both NTU and collaborative partnerships across the globe.

Policy & Regulations

This team are responsible for regulations, compliance and governance. The main areas of work: Academic Appeals and Irregularities, Student Complaints and Student Code of Behaviour. We have overall responsibility for regulations pertaining to the Notification of Exceptional Circumstances, Academic Appeals (including Requests for Reconsideration), Academic Irregularities, Student Complaints and student behaviour processes and procedures.

The postal address is:

Academic Registry
Hollymount House
Nottingham Trent University
50 Shakespeare Street,
Our office is open 9 am – 5 pm Monday to Thursday, 9 am – 4.30 pm Friday.
Telephone: +44 (0)115 848 4648

  • Last updated: 05/02/2021