Submit an appeal

Find out about the Academic Appeals and Academic Irregularities regulations and how to submit an appeal.

Academic Appeals regulations

The Academic Appeals regulations refer to the NTU Quality Handbook Section 17B: Academic Appeals Policy and Process.

If you have any queries about which set of regulations apply to your work, first contact your School Office. Staff in Schools may contact the Policy and Regulations Team in the Academic Registry.

There are strict timelines in which you can submit either an R4R or Academic Appeal. Please refer to Section 17B: Academic Appeals Policy and Process.

For independent advice you can contact the Nottingham Trent Students' Union Information & Advice Service.

For additional support you can contact the University's Student Support Services. A wide range of services, including Health and Wellbeing support, is available to all students.

Submit an appeal

Academic Appeals process FAQs

These FAQs are not the procedure and have no legal standing. It is important that you download and read the regulations here:

I'm not happy with the result for my coursework / exam / assessment / module / course. What can I do?

If you have some concerns with your result, please speak to your School in the first instance. The appropriate person to advise you may be your Course Leader, Module Leader, Personal Tutor or School Administrator.

If you remain unsatisfied after speaking to the appropriate person in your School, and you feel you meet one or more of the grounds, you may submit a Request for Reconsideration (R4R). An R4R allows you to appeal against the decision of a Board of Examiners. It is a formal request for your result to be reconsidered and comprises the first stage of the Academic Appeals Process.

Please note that you can submit an R4R only after the Board of Examiners have met and your results have been published.

If you have received the outcome of your R4R and you feel that you meet one or more of the grounds for appeal, then you may submit an Academic Appeal. An Academic Appeal allows you to appeal against the decision of the Reconsideration Panel or the Board of Examiners. It is the second and final stage of the Academic Appeals processes.

Separate arrangements exist for complaints about the learning experience. See the NTU Complaints Procedure for Students.

Requests for Reconsideration (R4Rs)

When and how can I submit an R4R?

Under the Academic Appeals Policy and Process an R4R must be submitted no later than 10 working days from the date on which your results are published. Submissions made after 10 working days must clearly evidence the reason for the lateness.

You can submit a Request for Reconsideration (R4R) using the online Academic Appeals Portal. For guidance on using the portal, please download the Appeal Portal FAQs.

You will need to be clear on:

  • The grounds on which you are seeking reconsideration
  • The module(s) that are affected
  • The outcome you are seeking.

You will also need to provide appropriate evidence to support your R4R application.

What is appropriate evidence for my R4R?

Submission of your R4R or Academic Appeal application is not evidence in itself. You need to be able to substantiate your case with independent documentary evidence (i.e. something which is not your assertion alone). The evidence should normally be original (i.e. a doctor's note) and not a copy. If you have difficulty with this, then you should contact your School Administrator immediately. Please refer to Appendix 2 of Section 17B: Academic Appeals Policy and Process for further information on appropriate evidence.

On what grounds can I submit an R4R?

There are two grounds:

  • If you believe that there was a material error or irregularity in the assessment process, or one or more of the constituent parts which make up your final outcome are incorrect; or
  • If you have additional material information which could not have previously been made available through the NEC process or to the Board of Examiners.

Dissatisfaction with your result in an assessment, module, or final award is not grounds for submitting an R4R because it constitutes disagreement with academic judgement.

What is academic judgement?

The University defines academic judgement as "a judgement that is made about a matter where only the opinion of an academic expert will suffice. For example, a judgement about assessment or degree classification or a judgement about a decision where a student is required to repeat or take further assessment will usually be academic judgement, and a student cannot appeal simply because they believe they ought to have received a higher grade or mark" (Quality Handbook Section 17B, paragraph 2.6).

I need some advice about my R4R. Who can I contact?

For clarification on the R4R procedure please contact your School in the first instance. The appropriate person to advise you might be your Course Leader, Personal Tutor, or School Administrator.

For independent advice you can contact the Nottingham Trent Students' Union Information & Advice Service.

For additional support you can contact the University's Student Support Services. A wide range of services, including Health and Wellbeing support, is available to all students.

I submitted an R4R. What happens next?

The Reconsideration Panel (RP) will review your Request for Reconsideration. Your application may be either substantiated or unsubstantiated.

It may be unsubstantiated and rejected for various reasons including, for example, if your application was submitted out of time; if your application was not made on one of the permitted grounds; or if you have not provided appropriate evidence to support your application.

Please note: Where an R4R or Academic Appeal is substantiated and upheld, it is not the policy of the University to adjust marks, grades or degree classifications, but to provide circumstances in which a student can demonstrate their academic ability unhindered.

I'm not satisfied with the outcome of my R4R. What can I do?

If you have received the outcome of your R4R and you feel that you meet one or more of the grounds for appeal, then you may submit an Academic Appeal. An Academic Appeal allows you to appeal against the decision of the Reconsideration Panel or the Board of Examiners. It comprises the second and final stage of the Academic Appeals Procedures.

Please note that you can submit an Academic Appeal only after you have completed the R4R stage of the process. This means that you have received an R4R outcome letter from the Reconsideration Panel or the Board of Examiners, whichever is the most recent.

Separate arrangements exist for complaints about the learning experience. See the NTU Complaints Procedure for Students.

Academic Appeals

How and when can I submit an Academic Appeal?

You can submit an Academic Appeal using the online Academic Appeals Portal. For guidance on using the portal, please download the Appeal Portal FAQs.

You will need to be clear on:

  • The grounds on which you are appealing
  • The module(s) which are affected
  • The outcome you are seeking.

You will also need to provide appropriate evidence to support your Academic Appeal application.

Under the 2017/18 Academic Appeals Policy and Process an Academic Appeal must be submitted no later than 10 working days from the date on which you receive the outcome of your R4R.

On what grounds can I submit an Academic Appeal?

There are two grounds:

  • If you believe that the University failed materially to follow its own procedures in an earlier stage of the process; or
  • If you have material new information which you could not have previously made available for consideration through the NEC process, to the Board of Examiners, or to the Reconsideration Panel.

Dissatisfaction with your result in an assessment, module, or final award is not grounds for submitting an Academic Appeal because it constitutes disagreement with academic judgement.

What is appropriate evidence for my Academic Appeal?

Submission of your R4R or Academic Appeal application is not evidence in itself.

You need to be able to substantiate your case with independent documentary evidence (i.e. something which is not your assertion alone). The evidence should normally be original (i.e. a doctor's note) and not a copy. You will need to scan your evidence so that you can upload it to the Appeals Portal. However, you should ensure that you retain the original document in case we ask to see it.

If you have difficulty with this, then you should immediately contact your School Administrator regarding an R4R or the Academic Registry regarding an Academic Appeal.

I need some advice about my Academic Appeal. Who can I contact?

For clarification on the Academic Appeals procedure please first contact your School. The appropriate person to advise you might be your Course Leader, Personal Tutor, or School Administrator.

For queries about the Academic Appeals Procedures, including the Appeals Portal, you can email the Policy and Regulations Team.

I submitted an Academic Appeal. What happens next?

Your application will be investigated by the Academic Registrar (previously the Head of the Academic Office) or their nominee in the Academic Registry (previously the Academic Office). The Academic Registry is a central department in the University which operates independently of your School.

During the investigation, we may contact you if we need further information from you. Please note that your appeal will be on hold until we receive a response from you.

What are the possible outcomes of an Academic Appeal?

Your application may be upheld, partially upheld, or rejected. In exceptional cases it may be referred to an Appeal Hearing.

If your Academic Appeal is upheld or partially upheld it may be referred to the Board of Examiners to review. Please note that an upheld appeal does not guarantee that your mark will change, or that the outcome of a BoE will change. It is not University policy to adjust results where an appeal is upheld, but to give you a chance to perform to the best of your academic abilities.

Your Academic Appeal may be rejected for various reasons: if it was submitted out of time; if it was not made on one of the permitted grounds; or if you have not provided appropriate evidence to support it. This is not an exhaustive list.

I'm not satisfied with the outcome of my Academic Appeal. What can I do?

You have no further right of appeal within the University but you may be able to take your case to the Office of the Independent Adjudicator for Higher Education (OIA). The OIA is an independent body that reviews university appeals and complaints.

You must apply to the OIA within 12 months of the date of your Completion of Procedures Letter. There is no cost to NTU students for submitting an application, but you should check to see if your case is eligible under the OIA's Rules.

R4Rs, Academic Appeals and Graduation

What happens if I have been invited to graduation but I have an R4R or Academic Appeal in progress?

We recommend that you do not attend the ceremony if you have an R4R or Academic Appeal in progress. If you do attend the ceremony and accept your graduation certificate while your R4R or Academic Appeal is under consideration, you will lose your right of appeal and your R4R or Academic Appeal will be closed.

Academic Irregularities Appeals

The Academic Irregularities regulations refer to the NTU Quality Handbook Section 17C: Academic Irregularities.

If you have any queries regarding Academic Irregularities or School Academic Irregularities Panels, please contact your School Office in the first instance.

If you have a query regarding your Appeal against the decision of a School Academic Irregularities Panel, please contact the Policy and Regulations Team in the Academic Registry.

For independent advice you can contact the Nottingham Trent Students' Union Information & Advice Service.

For additional support you can contact the University's Student Support Services. A wide range of services, including Health and Wellbeing support, is available to all students.

Impact of Cheating (Academic Irregularity) on Safety Net

The academic integrity of NTU’s awards is very important, and we have strict processes for considering cheating and plagiarism. These are not changing because of Covid-19, although we have extra measures to help detect attempts to gain advantage such as contract cheating.

NTU does reserve the right that if an academic irregularity is proven, this may invalidate the safety net score and an examination board may impose a penalty that could result in a worse outcome than the safety net score.

Submit an appeal

Academic Irregularities Procedures FAQs

These FAQs are not the procedure and have no legal standing. It is important that you download and read the Quality Handbook Section 17C: Academic Irregularities.

What is an Academic Irregularity?

According to the University’s regulations, an ‘Academic Irregularity occurs when there is cause to consider that work submitted by a student is not wholly sound in terms of its academic integrity’. (QHS 17C, 3.1).

The University has three categories of Academic Irregularity within its taught programmes:

  • Poor Academic Practice - Cases of inadequate and poor scholarship
  • Academic Misconduct - Minor/limited cases
  • Academic Offence - Substantial cases, multiple minor cases

The three types of Academic Irregularity are defined within the regulations.

Examples of Academic Irregularities can be found in detail in Appendix 1 of the regulations. These include but are not limited to cheating, plagiarism, collusion, falsifying data, personation, contract cheating, unreasonable conduct and dishonest practice.

Where can I find guidance on academic referencing, study skills and avoiding academic irregularity?

You can get support and guidance on using sources appropriately (i.e. academic referencing and citation practices, study skills and avoiding academic irregularities) from the Library's Skills for Success section.

You will also find guides on NOW covering referencing, plagiarism, a Turnitin Guide for Students and other study skills such as academic writing and revision. Log in to NOW to access these guides in the Student Help area.

What is Turnitin?

Turnitin is plagiarism detection software. The University normally runs student assessments through Turnitin or other plagiarism detection software.

There is information on Turnitin and how to use it at the Library, and in the Student Help area of NOW.

What is a SAIP?

A SAIP is a School Academic Irregularities Panel. A SAIP meeting is held where a Head of Department has decided that there are reasonable grounds for inviting a student to discuss an allegation of academic irregularity against their work.

I've been invited to a SAIP. What should I do?

If you have been invited to a SAIP to discuss an allegation of academic irregularity against your work, and you would like more information on the process, please contact your School in the first instance. The appropriate person to advise you might be your Course Leader, Personal Tutor, or School Administrator.

For independent advice you can contact the Nottingham Trent Students' Union Information & Advice Service.

For additional support you can contact the University's Student Support Services. A wide range of services, including Health and Wellbeing support, is available to all students.

How do I appeal the SAIP decision?

You can appeal the decision of the SAIP but you will need to be clear on:

  • The grounds on which you are appealing
  • The outcome you are seeking

There are three grounds for appeal. You can select one or more:

  • If new and relevant material or evidence has become available which was not previously available for consideration by the SAIP;
  • if you believe that there was a material procedural error at the SAIP meeting or
  • if you believe that the decision of the SAIP did not align with the Penalty Framework

There are no other grounds on which an Academic Irregularity Appeal will be considered.

Please submit your appeal via the Academic Irregularity Appeals tab of the Appeals Portal. You have five working days from the date on your SAIP outcome letter to submit an appeal.

Please state clearly your reasons for appealing the SAIP decision. If you have new and relevant material or evidence you must attach it with your submission. If you believe that there was a material procedural error at the SAIP meeting or that the decision of the SAIP did not align with the Penalty Framework, you must explain why.

I need some advice about academic irregularities. Who can I contact?

If an allegation of academic irregularity has been made against you and you have been invited to a SAIP, or if you would like to appeal the SAIP decision and you would like more information on the process, please contact your School in the first instance. The appropriate person to advise you might be your Course Leader, Personal Tutor, or School Administrator.

For independent advice you can contact the Nottingham Trent Students' Union Information & Advice Service.

For additional support you can contact the University's Student Support Services. A wide range of services, including Health and Wellbeing support, is available to all students.

I submitted an Academic Irregularities Appeal. What happens next?

Your application will be investigated by the PVC (Student Affairs) or nominee in the Academic Registry (previously the Academic Office). The Academic Registry is a central department in the University which operates independently of your School.

During the investigation, we may contact you if we need further information from you. If this occurs, please note that your appeal will be on hold until we receive a response from you.

  • Last updated: 17/06/2021