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Borrowing and postal loans

Information on how to borrow items from the Library.

Student reading book

How to borrow books from the Library

There are two ways you can borrow books from the Library. You can borrow items using the self-service kiosks in each Library. Alternatively you can request items via Library OneSearch. Any items you have on loan will be automatically renewed for you. We will contact you to let you know if you need to return an item because it has been requested by someone else. To check your library account sign in to Library One Search and go to 'My Library Card'.

Borrower category

How many items can I borrow

How long can I borrow items for?

NB: All items are automatically renewed unless requested by someone else

Undergraduates, NTIC Kaplan, Further Education and Non Credit students


1 week for 7 days.

Long loans for 4 weeks

Part-time, Distance Learning and Enhanced Services students


1 week for 14 days

Long loans for 4 weeks

Postgraduate Taught students and Professional Services staff


1 week for 7 days

Long loans for 4 weeks

Postgraduate Research students, Researchers and Academic staff


1 week for 7 days

Long loans for 10 weeks

Education students and staff

An additional 25 items from the Educational Placement Resource Collection (based at Clifton Library)

EPRC to the end of the current academic term

Fines and requesting items

What are the fines on overdue items?

We will only charge fines when an item that has been recalled is not returned by the due date. Information about fine rates can be found on the library charges page.

If you have fines you can pay at the self-service kiosks or by card at the Library Information Desk.

Requesting items

You can request up to ten items via LibraryOneSearch 

You can request items which are available in a Library at another NTU campus as well as those held at your own campus Library. You will receive an email when the items are ready to collect.

Renewing items on loan

All items will be automatically renewed for you.

We will notify you if another student requests a book you have on loan. Please email us at if you anticipate any problems returning an item which has been recalled.

Recalling requested items

We may recall items on loan to you if someone else requests them. This means that you may be given a new date by which you need to return the items.

If you do not return the items by the new due date then you will incur fines and your Library account may be locked preventing you from borrowing further items.

Using self-service kiosks

You can borrow items using the self-service kiosks in each Library, as well as pay any Library fines you might have. They are easy to use but if you have any difficulties just ask a member of Library staff.

Postal Loans

You may use the postal loan service if you are a UK-based student who match one of the following criteria:

  • registered on a distance learning course
  • on placement of a term or longer
  • Postgraduate research
  • referred by Student Support Services
  • referred by the Head of NTU Library, or
  • on a designated course in Nottingham Business School.

Please note:

  • Full information is in our postal loans information sheet
  • You will need to register to use the postal loans service.
  • Once you have registered, you can make your postal loan request online via Library OneSearch. Select Home Delivery from the Pickup Location drop-down box.
  • If the item you require is an article from a print journal, please email us.
  • If you have any questions or queries then please contact us.

Postal loans FAQ

  • How do I register to use postal loans?

    • Open the registration form.
    • Fill in your details as requested.
    • Submit the form to the postal loans team.
    • The team will check your details and respond to your request as quickly as possible (normally within one working day, but please bear with us if it takes a little longer).
    • We will send an email to your NTU email address.
    • You will be able to start making requests as soon as the postal loans team have accepted your registration.

  • How do I make a request?

    • Sign in to Library OneSearch using your student username and password.
    • Search to find the item you require.
    • Click on Request.
    • Choose Home Delivery from the Pickup location drop-down box.
    • Fill in the Last Interest Date that the item will be of use to you.
    • Click the Hold button to submit your request.
    • If the item is available on the open shelves, the postal loans team will post it to your preferred address. If the item is already out on loan, the team will send it to you when it has been returned.
    • If the item you require is an article from a journal which we hold in print format, please email us the details.

  • How can I check what is happening to my request?

    • You can view the status of your request by checking My Account on Library OneSearch.
    • If the book is still on the Requests list, and showing as In Process then it has not yet been sent to you. This could be because:
      • we need to retrieve it from another site library
      • the book is not in its correct place on the shelf and we are still looking for it
      • all copies are already out to other readers and we are waiting for one to be returned for you.
    • If you can see the book in your list of loans, this means we have already sent it to you. Click on the title to see more information about the loan, including the date we issued it. This is usually the same date we posted it.

  • How will I receive the books I ask for?

    • When you register we will ask you to provide us with a delivery address (which must be in the UK).
    • We will send items to you by courier. Please choose an address where you know there will be someone in to receive and sign for the parcel (this may be a work or home address).
    • If the book is available on the shelf at the Boots Library, you should receive it the following working day.
    • Books may take longer if they are already out on loan to someone else or if they need to be retrieved from Clifton or Brackenhurst libraries.
    • We will always send a message to your NTU mailbox when we dispatch a parcel to you so that you know to expect it the following day. Please let us know if you do not receive it.

  • How long can I keep the books for?

    • One week loans will be issued for two weeks.
    • Long loans will be issued for four weeks for undergraduate students and 10 weeks for postgraduate research students.

  • Can I renew postal loans?

    • Yes, you can renew postal loans an unlimited number of times, provided no-one else has requested them.
    • You will receive a reminder email two days before an item is due back, to give you time to renew it or send it back to us.
    • You can renew books on line via Library OneSearch or by telephone +44 (0)115 848 2175.

  • Will my postal loans be recalled?

    We may recall items on loan to you if someone else requests them. Recalled items may need to be returned early but we will give you a minimum of one week to return them. If the items are not returned within a few days of the new due date then you will incur fines, so please let us know if you are unable to return postal loans on time.

  • Will I be charged fines on postal loans?

    If the book is not returned within a few days of its due date, fines will be charged at the standard rate.

Postal Loans Registration

The Postal Loans Service is available to UK-based students who match at least one of the following criteria:

  • registered on a distance-learning course
  • on a placement of a term or longer
  • postgraduate research student
  • referred by Student Support Services
  • referred by the head of NTU Library
  • on a designated course at Nottingham Business School.

If you would like to use the Postal Loans Service to have library books sent directly to your home address, please complete the Postal Loans Registration form, and submit it to the Postal Loans Team.

Once your registration form has been processed the team will contact you via your NTU email.

If you have any further questions or would like to discuss your requirements in detail, please contact us at

Still need help?

+44 (0)115 848 2175