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Getting Ready for Graduation

All you need to know about registration, tickets, gown hire, photography and visa's to make sure you are ready for your graduation day.

Registration and eligibility

How to register

Registration opens on Tuesday 4 October 2022 and closes Friday 28 October 2022. You can book your place through the registration portal where you can also:

  • register if you are attending or not attending
  • select up to two free guest tickets
  • confirm your details and any special requirements.

We are unable to accept any late registration requests after the deadline of Friday 28 October 2022.

If you cannot attend your ceremony due to extenuating circumstances, you must inform us. Each request is assessed on a case by case basis and is not guaranteed.

Students with outstanding debt

Students with outstanding debts for unpaid tuition fees will not be eligible to attend their designated ceremony unless payment has been made in full by Friday 28 October 2022. In these circumstances students will not be deferred to a later round of ceremonies.

Please contact Income Finance and Debt Management regarding outstanding payments on +44 (0)115 848 6500 or by email.

In the event of a change to the Graduation ceremonies

If the Graduation Ceremony cannot take place or is delayed or the ceremony time needs to change due to events beyond the control of Nottingham Trent University, including (without limitation) fire, explosion, terrorist act (or threat of terrorist act), act of God, outbreak of communicable disease, epidemic, pandemic, civil emergencies, any Government restrictions, order, rule, regulation or action by a Government or public authority, national mourning (any member of the royal family) or as a result of any industrial action or dispute involving Nottingham Trent University, Nottingham Trent University will contact you as soon as possible to let you know.  

Nottingham Trent University will not be liable for any losses direct or otherwise incurred by the graduates or their guests for delays caused by the event being cancelled, delayed or rescheduled. Please note, the provision of ceremonies will be dependent on the COVID-19 restrictions and Government guidelines at the time.

Guest tickets

Guest tickets

Students have the opportunity to reserve up to two free guest tickets when they register. Allocation of the two free guest tickets can only be guaranteed if reserved during registration.

You are able to view your ticket order for University Hall via the booking summary screen on your registration portal at any point leading up to your ceremony.

Please note: Babies and toddlers are required to have their own ticket to access University Hall, and an adult who holds a University Hall guest ticket must accompany them. These tickets are inclusive of the post-ceremony refreshments.

Additional guest tickets

You can reserve up to two free guest tickets for University Hall when you register to attend your ceremony.

Graduation is a time to celebrate your achievements and we are delighted that, due to high pass rates, a significant number of students have registered to attend December 2022 Graduation. Due to this success, unfortunately, we have no additional tickets available for University Hall.

We understand how important your graduation ceremony is for your loved ones, so if you wish to bring more than two guests, we can accommodate this with our unlimited Arkwright package tickets. More information can be found on this in the 'Arkwright package tickets' section below.

Our Arkwright package tickets are available from our online store from Monday 7 November.

Arkwright package tickets - live streaming and post ceremonial refreshments

Arkwright Package tickets will be available to purchase from Monday 7 November to Friday 2 December 2022 from our online store.

These are free of charge and are unlimited.

The Arkwright Package gives guests access to the live streaming venue where they can watch the ceremony live streamed from University Hall.

The package also includes post-ceremony refreshments.

Please note: for friends and family, wherever they are in the world, the ceremonies will be available to watch online free of charge from any device on our live streaming page. However, they will not be able to enter the live streaming venue or access the post ceremonial refreshments without an Arkwright Package ticket.

Babies and toddlers

We realise your Graduation is a time for family celebrations of your achievements and children are welcome to attend. However, the Graduation ceremonies are formal occasions and we do not recommend that babies and young children attend as the ceremony will include loud music and noise. We respectfully request that small children be taken outside if they become unsettled during the ceremony so as not to disturb proceedings.

Please note that ALL guests, including babies and children, need to be possession of their own ticket within University Hall. Babies and toddlers of any age are NOT permitted to sit on the lap of other guests within University Hall, this is to ensure that we comply with the venue fire regulation capacity restrictions. Students can only book up to two guest tickets during registration.

Guest tickets booked for the live streaming venue and University Hall are not interchangeable.

Additional requirements

If you or your guests require special arrangements to be put in place for your ceremony, please let us know by completing the comments section during registration or contacting us before Friday 2 December 2022. This can include wheelchair accessibility, dietary requirements, vertigo, and any hearing impairments.

Ticket collection

All graduating students will need to collect their tickets upon arrival on the day from the ticket desk, which will be located in the Newton building and open an hour and a half prior to your ceremony. We will not be posting tickets out prior to the ceremonies.

You can find further details on what to do on the day of your Graduation in the on the day section of the website.

Refunds

Please note that all guest tickets are non-refundable as stated at the time of booking, with the exception of students who are no longer eligible to attend due to having to retake an assessment, in which case you will receive a refund once the ceremony has taken place. A further invitation to the next set of ceremonies will be sent to you in due course. Tickets cannot be transferred between ceremonies and you must complete the online registration process again.

Hire your gown and hood

It is compulsory for all graduands to wear the University academic dress at their ceremony.

To hire or purchase your Graduation gown, please visit Ede & Ravenscroft online before Friday 11 November 2022. Ede & Ravenscroft are our official gown hire company and all gowns should be hired directly through them.

You must order your gown before the deadline of Friday 11 November 2022, as Ede & Ravenscroft will not have additional gowns available on the day for graduands who have not pre-ordered.

Be sure to hire the correct gown according to your qualification, see our guide to the different graduation gowns for details.

When you book, you will need to know your head circumference in centimetres plus your chest and height measurements - there are instructions available at the time of booking to help you with this On your Graduation day, we recommend that you bring hairgrips to secure your hat.

To hire or purchase your graduation outfit:

  • Visit the Ede & Ravenscroft website, our official gown hire company
  • Call +44 (0)370 242 1170 (charged at normal BT rates).
  • For those with hearing or speech difficulties facilities are available using your textphone, dial 1800 1012 2386 1854 to access the RNID Typetalk System.
  • International students may call the information line on +44 (0)370 242 1170.

Gown collection and return

You will collect your gown on the day of your ceremony from the Arkwright building and return it to one of the drop off points in the Newton building before the end of your Graduation day. These will be clearly signposted for you.

Book your photography

Book your official Graduation photography to beat the queues and enjoy a discount.

Marston Photography

Marston Photography are NTU's official Graduation supplier. You can see all their traditional photography packages that they have available on their website. Simply select your ceremony from the drop down list.

Marston Photography can provide you with high quality Graduation photography to cherish the occasion forever. Their Graduation photography service includes an individual portrait, as well as pictures with friends and family.

We recommend that you pre-book a time slot to have your photographs taken to save time and money on the day. Book your place now ensuring you select the correct ceremony. Please ensure your photography booking is no less than 45 minutes before your ceremony start time to avoid being late and missing your ceremony. It is possible to book your photography session for after your ceremony too.

Please ensure you have booked your photography slot before Friday 9 December 2022.

Photography will be located in the Arkwright building.

Should you have any questions or queries regarding Graduation photography, please contact Marston Photography direct on + 44 (0)1293 82 22 11 or email enquiries@marstonevents.com.

On stage photography

As you cross the stage a photograph will be taken of you with the presiding officer. Following your ceremony, these will be available for you to purchase from Marston Photography, in the Newton building.

Please note that no cameras or phones are permitted to be used on stage. However, your guests are welcome to take photographs from their seats.

Visa information

Instructions on what to do if you or any of your guests require a visitor visa to enter the UK for your Graduation.

Visa information for students

If you need a visa for yourself, please complete this visa letter request form which should also be returned to ntu.graduations@ntu.ac.uk before Monday 21 November 2022 so we can produce a letter for you. If possible please return a typed copy of your form to ensure the accuracy of the information in your invitation letter.

Visa information for guests

If any of your guests require a visitor visa to enter the UK, you will need to obtain a letter of invitation.

To obtain a letter of invitation you will need to register your attendance and reserve your two free guest tickets online first, and then complete this invitation request form which should be emailed to ntu.graduations@ntu.ac.uk before Monday 21 November 2022. If possible please return a typed copy of your form to ensure the accuracy of the information in your invitation letter.

Once we receive your request we will produce the letter(s) for you and email them to you.

If you are unsure whether you require a visa to enter the UK, please contact the International Student Support Office on int.support@ntu.ac.uk

You must ensure that all guests travelling to the UK have tickets to attend the ceremony. If you have more than two guests travelling, you will need to obtain an Arkwright Package ticket for each additional guest.