Open access and open research

Open access refers to research outputs that are available online and free at the point of access, without barriers such as subscription or registration.

As a researcher you will need to ensure your compliance with multiple open access policies including the NTU Publications Policy, the open access policy for REF2021, and you may be subject to further requirements by your research funder.

Open access policies

  • NTU publications policy

    As part of the NTU Publications Policy, academic staff are required to deposit, where copyright allows, the following research outputs into the Institutional Repository (IRep):

    • Journal articles and conference proceedings with an ISSN
      • Deposit as soon after the point of acceptance as possible and no later than three months after this date.
      • Authors must provide the accepted and final peer-reviewed text and are expected to add embargo details for the journal following a check on SHERPA/RoMEO.
      • Following publication of the output, the depositing author is responsible for updating the record in IRep with full bibliographic details, including the date of publication.  This needs to happen as soon as possible after the point of publication and no later than one month after this date.
      • Compliance with this policy safeguards NTU output eligibility for submission to the REF.
    • Book chapters and monographs that report original research
      • Deposit as soon as possible after the point of the publication and no later than three months after this date.
    • Practice-based outputs 
      • Deposit supporting digital content illustrating the nature of the work as soon after the point of publication as possible and no later than three months after this date.

    Bibliographic details of all other research outputs should be deposited in IRep.

  • Open access policy for REF2021

    Journal articles and conference proceedings with an ISSN accepted for publication after 1 April 2016 must be made open access to be eligible for submission to REF2021.

    • Authors must deposit the accepted and final peer-reviewed text in IRep as soon as possible after the point of acceptance and no later than three months after this date.
    • Gold and green routes to open access are acceptable.
    • Publishers often impose a delay before repositories can make manuscripts openly available. The maximum permitted embargo is 12 months (for Panels A and B) or 24 months (Panels C and D). Articles still under embargo are eligible for REF submission, provided they meet the requirements of the policy.

    Further information is available in our guide on Open access and REF.

  • Funder policies

    Our guide on Open access and funded research provides information on funder policies, including the RCUK Policy on Open Access.

Depositing outputs

NTU research outputs are deposited in the institutional repository ( IRep ) via Worktribe. Follow these steps to submit a new output:

  • Log on to Worktribe with your University username and password. It is available on and off-campus.
  • Depending upon the output type you are submitting, you will be asked a series of questions to enable the library to process your request as quickly as possible.
  • Make sure to 'deposit' your record so it is sent to the Library for validation.  Your output will be made discoverable to an external audience via IRep.

Submitting a journal article or conference proceeding with an ISSN? The following checklist will ensure your compliance with the open access requirements for REF2021.

  • Provide the accepted and final peer-reviewed text (also known as the author-accepted manuscript or 'post-print') within three months of the accepted date.
  • Have the date your paper was accepted for publication.
  • Check the embargo details on SHERPA/RoMEO
  • When your journal article is published, use the submit amendment feature in IRep to provide the date of publication and any new citation information.  You must do this within one month of publication.

The Worktribe Outputs User Guide provides an overview of the steps you need to take when depositing your outputs.  Visit the Worktribe learning room for additional guidance documents.

Your Research Support Librarian is available for help and advice during each stage of the process.

NTU open access fund

The Library administers a fund to cover the cost of open access publishing where an article or book processing charge is levied by the publisher. Guidelines for the management of the open access fund have been produced to provide greater clarification on eligibility for submission to the fund.

The NTU Open Access Publishing Process Flowchart may assist you when considering how to make your work open access and your Research Support Librarian is available to discuss publishing options and advise if green open access is sufficient to meet your needs.

Please complete the NTU open access fund form before submitting your paper to a journal and send it to your School Associate Dean for Research (ADR) for approval. Completed forms must be returned to the Library Research Team to allow us to ringfence funds for payment. The actions required of the author, ADR and the Library at each stage of the process are set out in the NTU Open Access Funding Application Process Workflow.

Publisher discounts and deals

NTU authors can benefit from a range of agreements with publishers that offer discounts on article processing charges. Please be aware that these deals are reviewed frequently and the terms and conditions may change without notice. Contact your Research Support Librarian if you are interested in any of these deals.

Still need help?

Library
+44 (0) 115 848 2175